Section A: This organization shall be known as:

Section B: The teams shall be known as the Cedar Cliff Cowboys. The teams consist of Smurfs, Pee Wees,

Ponies, and Midgets.

Section A: The object of this association is to provide a program of supervised football and cheerleading for

youths in the community, along with the following objectives:

- Good Sportsmanship - Character

- Honesty - Loyalty

- Courage - Respect for Authority

Section A: Any person sincerely interested in active participation of the Cedar Cliff Football Association may

apply to be a member.

Section B: There shall be the following classes of members.

Football Association shall be eligible to compete, but shall have no rights or obligations in the

management or in the property of the association

elected officers and a maximum of three (3) appointed members.

Elected Officers Appointed Positions

- President - League Rep

- Vice President . Commissioner

- Treasurer - Cheerleading Coordinator

- Secretary

The President will appoint these three (3) positions each year. Elected Officers may not hold

appointed positions.

members. In order for a member to remain on the Board of Directors, they shall

attend two meetings in the period following their appointment. For this purpose the period of

accountability shall begin first the first meeting of January each year. It is further stipulated

that a member, excluding the first two meeting per the Trustees, at the time of voting must

have attended a minimum of two meetings since January of that year.

registration form who have attended a minimum of two board meetings will be entitled to vote

Section A: Membership may be terminated by resignation or action of the Board of Trustees.

The Board of Trustees shall have the authority to discipline, suspend, or terminate the

membership of any member when the conduct of such person is considered detrimental to the

best interest of the Cedar Cliff Area Midget Football Association. The member involved shall

be given two weeks prior notice by registered mail of such meeting, informed of the general

nature of the charges and given an opportunity to appear at the meeting to answer such

charges. A two-thirds majority of the membership present is required for termination of any

member.

The Board of Trustees shall have the authority to call a meeting and vote on his or her

dismissal as a coach when the conduct of such person is considered detrimental to the best

interest of the Cedar Cliff Area Midget Football Association. The coach involved shall be

given written prior notice by registered mail of such meeting, informed of the general nature

of the charges and given an opportunity to appear at the meeting to answer such charges. A

simple majority of the Trustees is required for termination of any coach.

The Board of Trustees shall, in the case of the Player Member, give notice to the coach of the

team of which the boy or girl is a member. Said coach shall appear, in the capacity of an

advisor, with the boy or girl before a duly appointed committee of trustees, which shall have

full power to suspend or revoke right of future participation.

Any Board Trustee missing three (3) consecutive regularly scheduled meetings without contacting

a Board Member, will be dropped from the board.

Section A: The Association shall be governed by a Board of Directors.

1. All matters concerning operations of the Association shall be decided by a vote of the Board

of Directors. A simple majority of those members present at duly constituted meeting shall be

needed to carry a motion.

2. The Board of Directors shall include the Trustees, Coaches, and Non-coaching members.

Members shall have attended two (2) meetings during the year in order to vote in the election

of officers.

a) President

b) Vice President

c) Secretary

d) Treasurer

a) League Representative

b) Cheerleading Coordinator

c) Commissioner

a. Supervise all officers, and board members.

b. Preside over all meetings, maintain order according to Roberts Rules of Order, put

all motions to a vote when properly seconded and discussed. Contact Vice President

to act in his/her place when unable to attend a meeting.

c. Cast a vote only in case of a tie at all association meetings.

d. Appoint all committees and shall be the ex-officio of all committees.

e. Appoint a nominating committee prior to November elections.

f. Represent the association in contacts with outside agencies and governmental

authorities.

g. Levy any fines or penalties to coaches brought about by the League or Association

but at all times remain outside the coaching staffs problems and not interfere with the

coaching staff in any way. Note: This requirement does not exclude the President

from functioning in a coach capacity, just his/her involvement as an officer.

h. Insure the provisions of these constitution By-laws are met.

a. Assist the President in his duties, and in the absence of the President, shall perform

his duties. In case of resignation or the inability to perform duties of the President,

the Vice President shall succeed the President in that office for the un-expired term,

and in turn shall appoint a Vice President to also serve that office for the un-expired

term.

a. Record the minutes of each meeting

1.) Record and maintain names of all of those in attendance

2.) Secure a substitute in case of absence from a regular meeting

b. Receive and conduct correspondence on behalf of the organization

1.) Make sure all papers are properly signed by players, parent, guardian, or

doctor.

2.) Make sure that Medical Release form is signed and given to Head Coaches

before equipment is handed out.

3.) Collect copies of birth certificates from each player prior to the beginning

of the first game. These can be on file from year to year until a player

graduates and then removed from file.

a. Receive and act as custodian of all funds and property paid or donated to the

association.

b. Maintain an account and be responsible for of all receipts and disbursements and

submit a written financial report at each monthly board meeting.

c. Submit a year end financial report with a summary of all expenses and income at the

November meeting per the outgoing officer. The prior year end financial report shall

be submitted with a summary at the beginning January meeting.

d. Permit no secondary committee(s) fund outside of the treasurer office.

a. Accept the applications of candidates for coaches for the teams and presents their

qualifications to the Board of Directors for their approval.

b. Have complete control over the coaches and players programs including all games.

c. Serve as liaison between the coaches, Board, and parents.

d. Attend the League conference meetings, (if no League Representative was

organization. Casts vote on behalf of our association after the board vote is taken at

our regular meeting.

e. Assist the Board and/or (if the board so delegates) appoint an:

i. Oversee the custody, control, and maintenance of all

equipment. Reports a yearly inventory at the January meeting

as well as future requirements.

ii. Maintain player equipment inventory and enforce parental

responsibility for lost equipment throughout and at the end of

the season.

iii. Be responsible for purchasing and maintaining all the

equipment and uniforms being used by the Cedar Cliff

Cowboys.

iv. Shall obtain permission from the board for any major

purchases or transactions during the year.

v. Maintain purchases or transactions records for submission to

association secretary and/or treasurer.

a. As appointed by the president, attends the conference meetings each month and

relays information discussed which concerns our association.

b. Cast a vote on behalf of our association after the board vote is taken at our regular

meeting.

a. Approve the selection of the cheerleader advisors and present their qualifications to

the Board of Trustees for approval.

b. Have complete control over all competition, parades, etc. to be entered and over all

advisors. Any decision deemed to be against the best interest of the association can

be overruled by the Board.

c. Act as liaison between advisors, parents, and the Board

d. Conduct a meeting prior to the beginning of the season with parents and participants

to present the standards of cheerleading conduct.

e. Assist the Board and/or (if the board so delegates) appoint an:

equipment. Reports a yearly inventory at the January meeting

as well as future requirements.

.Maintain cheerleader equipment inventory and enforce

parental responsibility for lost equipment throughout and at

the end of the season.

equipment and uniforms being used by the Cedar Cliff

Cowboys.

purchases or transactions during the year.

association secretary and/or treasurer.

a. Preside over a committee and encourage others to help with committee functions.

a. All committees are directed by a board member.

c. The following committees shall exist and can be added to or deleted as deemed necessary for

the current year.

Registration Program Banquet

Concession / Bake Sale Trophies

Ways and Means 50/50 Drawing Field Maintenance

By-Law Special Projects (may be added at any time)

d. All funds raised shall be governed by the Board of Directors.

Meetings shall be held monthly from January through November, during the last week of the

month to coincide with the League meeting dates. Meetings shall be held from January to

November.

Meetings May be called at the discretion of the President or upon request to him by three active

members. All active members will be notified at least one week prior to the date of the special

meetings.

the election of officers.

three (3) to five (5) people appointed by the president at the October meeting. Nominations

may also be from the floor. The nominating committee shall be present at the slate for new

officers whose terms shall be for one year unless re-elected.

meeting in November. Any vacancy which occurs during the season shall be filled by the

President.

1. The age of the football player is to be determined by the conference to which the association

is a member.

2. The weight of the football player to be determined by the conference to which the association

is a member.

3. Each youth must present a copy of a birth certificate upon registration.

4. Each youth is required to have a physical examination and have the registration form signed

by his own physician or team physician.

5. Each player must have registration form and a medical released form signed by parent or

guardian.

6. Each player must meet all financial obligations including registration fees, fundraising and

equipment fees.

Each player shall be fully equipped with the exception of football shoes (molded cleats) as

described in League by-laws, athletic cup supporters, mouth guards, and practice jerseys, of which

the youth is responsible to secure on his own.

1. The age restrictions shall be from ages 5 to 13

2. Any cheerleader under the age of 8 must have a parent or responsible adult present during all

practices.

3. The cheerleaders and their staff are responsible to the association for their performance and

conduct.

4. All monies collected for registration and for any fundraising shall be placed in the association

treasury and will be disbursed upon request of the coordinator.

1. Officials shall be provided for by an approved association, Assigned by the league or

conference for all games, all post season, or other than league games.

2. Officials hired for each home game shall be the responsibility of the president, according to

conference rules.

1. Applications shall be filed with the secretary by April 1 of each year.

2. Head coaches shall be approved by the football commissioner / cheerleader coordinator.

3. The Head coaches will appoint their own staff. The head coach has the discretion to choose

the number of assistants on their staff not to exceed four (4).

4. All coaching staff must be approved by the Football Commissioner / Cheerleader Coordinator

and a majority vote by the Board of Directors prior to beginning the season.

5. Assistant coaches shall follow the head coaches training program.

in the minds of the Board of Trustees or the Board of Directors a coach is not carrying out his

or her duties in a manner becoming this association, the Board of Trustees has the right to call

a meeting and vote on his or her dismissal. For dismissal of a coach, the Board of Trustees

must reach a majority vote.

by the Association.

1. The team parent (father / mother) shall be selected by the Board of Trustees and /or the head

coach of each team of players / cheerleaders.

2. The responsibility of the team parent will be:

1. This Constitution may be amended, repealed, or altered in January in whole or in part by the

majority vote at any duly organized meeting of the active members, provided the amendment

procedure is followed.

2. The amendment(s) procedure shall:

a) Provide documented notice of the proposed changes

b) Provide the current constitution language (Article, Section, etc.) and the proposed new /

change language.

c) Provide notice (Date and Time) with the proposed changes to the Board of Directors prior

to a duly organized meeting of the members for said action.

d) Be approved upon a vote of the majority of the Board of Directors at a duly organized

amendment meeting.

e) Amendment change discussions are allowed at any duly organized association meeting

during new business but no vote can occur without adherence to constitution amendment

procedure.

f) Any approved Constitution amendment will be documented as a change by the secretary,

a revised Constitution document signed by the officers and distributed at the next duly

organized meeting after the reading of the prior meeting minutes.

1. The bylaws of the Cedar Cliff Area Midget Football Association can be amended at any time

by a majority vote of the membership present.

2. Any approved Bylaw amendment will be documented as a change by the secretary, a revised

Bylaw document prepared and distributed at the next duly organized meeting after the reading

1. Quorum – The presence of a two- thirds of the eligible voting members shall be necessary to constitute a

quorum.

2. Voting – Only Board of Directors and Active Eligible Members shall be entitled to vote at any meeting of

the Cedar Cliff Area Midget Football Association

3. Rules of Order – Roberts Rules of Order shall govern the proceedings of all meetings, except where same

conflicts with the Constitution and By-laws of the Cedar Cliff Area Midget Football Association.

4. Finance Committee – The Board of Trustees will appoint a Finance Committee of not less than three (3)

nor more than five (5) members, one (1) of which shall be the Vice-President. The treasurer shall be an exoficio

member of the committee. The committee shall investigate the Ways and Means of financing the

Cedar Cliff Area Midget Football Association including team sponsorships and submit recommendations.

5. The Property and Grounds Committee – The Board of Trustees may appoint a Field Maintenance

committee consisting of three (3) members. The committee shall investigate and recommend available

suitable sites and plans for development, including ways and means, the later in cooperation with the

Finance Committee. It shall be responsible for repair and improvement recommendations other than

normal maintenance and supervise the performance of approved projects. The committee shall be

responsible for the care and maintenance of the playing / practice fields, buildings and grounds. It shall

operate within the amount approved and appropriated in the budget for the purpose.

6. Auditing Committee – The President of the association shall appoint an Auditing Committee consisting of

three (3) members. The books of the association, cheerleaders, and Auxiliary shall be audited prior to

installation of new officers. The President, Treasurer, or signers of the checks are not eligible to serve on

the committee.

7. The Board of Trustees shall not permit the solicitation of funds in the name of the Cedar Cliff Area Midget

Football Association unless all of the funds so raised are placed in the Association Treasury.

8. No Trustee, Officer, Member or Director of the Cedar Cliff Area Midget Football Association shall receive,

directly or indirectly, any salary, compensation or employment from the Association for devices rendered

as Trustee, Officer, Member or Director.

9. The Fiscal year of the Cedar Cliff Area Midget Football Association shall begin on the first day of January

and shall end on the last day of November.

10. Distribution of Property upon Dissolution – Upon dissolution of the Cedar Cliff Area Midget Football

Association and after all outstanding debts and claims have been satisfied, the Trustees shall distribute the

property of the Association to such other organization or organizations maintaining an objective similar to

that set forth herein, which are or may be entitled to exemption under Section 501(c) of the Internal

Revenue Service Code or any future corresponding provision. The Treasurer and President shall act as

11. Any boy or girl playing football or cheerleading under Cedar Cliff Area Midget Football Association

sponsorship, shall be assessed a nominal fee at registration. A $10 late fee will be charged for anyone

registering after equipment handout.

12. Any player or cheerleader who fails to return equipment on the designated date at the end of the season will

be subject to a $25 late fee.

Sponsorship must have a parent or responsible adult present during all practices.

14. Parents will assume financial responsibility to replace equipment that is lost or damaged.